[Type here] Page | 26 Matrix of Delegated Authorities Glossary to Table of Responsibilities ODBST has adopted the following matrix. MEMBERS: Under normal on-going Trust activities the Members do not get involved with the day-to-day operations of the Trust Board or the leadership activities of the CEO. Members keep a watching brief through access to minutes and meetings with the Trust Board Chair and the CEO when required. Members hold the Trust Board to account for the effective governance of the Trust, but they have a minimal impact on the running of the Trust. Members are essential to the integrity of an academy trust structure. They are the last line of defense from the failure of governance and failure to uphold the charitable objects of the organisation. The Members comprise the Bishop of Oxford, the Diocesan Board of Education, acting corporately by hand of its Director, and two further Members appointed with the consent of the Diocesan Board of Education. Perform The individual/group will follow agreed policies and procedures or carry out specified duties. They are accountable for executing or implementing decisions or policies. They may be required to report on the delivery of duties/actions. In the case of (i) the CEO, reports will be to the Board, (ii) the LGC, they will be making reports in relation to their school to the Board and/or CEO (as appropriate) and (iii) the Head, they will be making reports in relation to their school to the CEO and/or LGB (as appropriate). Consult The individual/group that should be consulted as part of the process of completing a particular task. This role describes those whose knowledge and expertise is important in making the decision but does not imply that their input will be followed in all circumstances. This role is a supporting role Recommend The individual/group should make recommendations as to how a particular task should be completed or what particular course of action should be taken. The Recommend role typically involves a significant element of work in a decision. They may gather relevant input (Consult) and propose a course of action—sometimes alternative courses, complete with pros and cons so that the Approver’s choices are clear, simple and timely. Agree This role represents a formal approval of a recommendation. The 'Agree' and the 'Recommend' should work together to come to a mutually satisfactory proposal to bring forward to the Approve group. Not all decisions need an Agree role, as this is typically reserved for those situations where some form of regulatory or compliance sign-off is required. Approve Approves the decision or activity. Accountable for making sure the activity is satisfactory and meets performance standards. May delegate work. There must be only one Approve body specified for each task. Monitor The individual/group which observes, checks and ensures the delivery of a particular task. They may be required to report to other groups. Scrutiny The individual/groups will undertake a careful and detailed examination of a particular task to ensure compliance. TB Trust Board LGB Local Governing Body CEO Chief Executive Officer (or members of the shared services team –SST- to which the function is delegated) ODBE Oxford Diocesan Board of Education
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